Two Email Mistakes that Hinder Your Vocations Work

Posted on Tuesday, October 5th, 2010 at 4:09 pm in

Ever hear the doorbell ring, and you answer it only to find no one is there? Getting email from someone whom you don’t recognize is something like that. Many religious communities are coming up short when it comes to email etiquette, in that they don’t properly identify themselves. I will address two problems.

1. The Mystery Emailer

Vocations directors often sign their letters, “Sr. Mary Michael,” with no indication which community the email is coming from. What if the candidate is getting emails from other vocation directors?

Here’s what I suggest:

Put your community name automatically in the closing of your email.

This can be done in programs such as Outlook, so that as soon as you begin to write your email, the closing appears in the email. Five clicks in Outlook will take you to the screen to set this up. See the short YouTube tutorial: “How to Create an Email Signature in Outlook.”

Example:

Sincerely,
Sr. Mary Michael
Sisters of the Stigmata
Holy Hill, WI

2. Who’s this Gmail Person?

Another problem is that the vocation director’s email address often does not indicate which community they are from. “SrMaryMichael@gmail.com” does not mean much, but SrMaryMichael@sistersofthestigmata.com tells you exactly which community the email is coming from.

This will help:

Make your email address contain your website name.

Having your website name in your email immediately identifies you. You can get one or more such emails if you have a web address, at no ongoing fee. To get SrMaryMichael@sistersofthestigmata.com, contact your webmaster. If I am your webmaster, I will be happy to help you.

Website Need a Facelift?

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What we at TreeFrogClick can do for you:

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Take a look at what we can do for you on this website and contact Kevin J. Banet at 708-393-4098 or email him.


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